Delays in process happen all too often in the world of public procurement, including requests for quotes (RFQs). Here are the three main reasons why delays occur in this particular area of government purchasing:
1) Specifications – Preparing a satisfactory request for quote can be difficult because there is no “one way” to do so. Different commodities have different requirements when it comes to specifications, and that is where things get tricky. It may take time to prepare a very specific request for a particular product or service, but the time is well spent. If a request is too general, vendors will surely have questions that need to be answered in order to provide an accurate quote. Getting these answers typically comes in the form of phone calls, email, or even fax, which brings us to the next point…
2) Communication – Another aspect of public procurement that has a bit of a bad reputation is the communication between government agencies and the vendors they request quotes from. It simply takes too long to get the proper responses. Out of all the reasons why public procurement processes often hit snags, this one may be the most important. It would be much more efficient to be able to discuss a particular request on the fly, without having to deal with missed calls, voicemails, and other obstacles that slow the quoting process down considerably.
3) Centralization – The way most government agencies obtain quotes under the RFP threshold is by contacting vendors they have done business with in the past or by searching for vendors on the web. Neither is a great option because the best prices will most likely not be obtained with the first method and the second is a shot in the dark. Agencies need to utilize more online marketplaces where vendors can compete with one another for government contracts. These platforms allow agencies to get better prices and save valuable time by getting matched with qualified vendors automatically. Agencies are also able to see a broader spectrum of companies available to buy from, many of which they might have never even knew existed.
While more and more e-procurement systems are emerging that claim to solve these issues and streamline the quoting process, most are expensive and complicated to the point where they cause delays of their own. GovQuote is the only fast, easy, and free electronic solution that simplifies RFQ procedure instead of complicating it even further. Click here to learn more about the 6 key features that make this possible.
GovQuote is the first fully online, web-based digital platform to seamlessly connect government agencies and private companies on the largest, fastest, and most user-friendly request for quote (RFQ) marketplace in the world. GovQuote is revolutionizing the way public procurement is done by providing a virtual environment where SLED agencies obtain quotes by tapping into a massive database of over 4,000 highly qualified companies aggressively competing for government business. Using powerful technology to cut out costly and outdated procurement methods, GovQuote gives purchasing agents an incredible opportunity to save their organizations countless work hours and millions of dollars in taxpayer money, facilitating crystal-clear transparency in the public sector while opening up a whole new frontier of business growth and expansion for private sector companies.